Request for Quotation

Purchasing of Training Aids and Practicing Tools for Lactation Counselor Training Program
RFQ # CHN/02/2022

AMMAN - JORDAN
DATE: March 2022

Dear Supplier,

The Health Care Accreditation Council (HCAC) invites local firms to participate in this competitive solicitation for the supply and delivery of (Training Aids and Practicing Tools) for Lactation Counselor Training Program conducted under Community Health and Nutrition Project (CHN).

The Project is a USAID-funded project. which aims to improve the nutritional status of pregnant and lactating women and children under the age of two by achieving measurable improvements in maternal, infant, and young child nutrition (MIYCN) and postpartum family planning (PPFP) behaviors.

The Health Care Accreditation Council (HCAC) is a not-for-profit organization based in Jordan, established to drive the continuous improvement of the quality and safety of health care facilities, services and programs, and foster patient-centered care through developing internationally accepted standards, capacity building and awarding accreditation in partnership with local and regional stakeholders.

The USAID-funded Jordan Community Health and Nutrition (CHN) Project aims to improve the nutritional status of pregnant and lactating women and children under the age of two by achieving measurable improvements in six maternal, infant, and young child nutrition (MIYCN) and postpartum family planning (PPFP) behaviors:

●  Pregnant women consume adequate amounts of diverse, nutritious foods.

●  Mothers initiate breastfeeding within one hour of delivery.

●  Mothers breastfeed exclusively for six months after birth.

●  Caregivers feed adequate amounts of diverse, nutritious, age-appropriate complementary foods to children from 6-24 months while continuing to breastfeed.

●  After a live birth, women or their partners use a modern contraceptive method to avoid pregnancy for at least 24 months.

●  Families eat adequate amounts of diverse, nutritious foods and avoid unhealthy and sugary food and beverages.

1. Description of Equipment or Material to be Purchased:

2. Delivery of Materials

Vendors must provide comprehensive delivery costs and timelines – in calendar days – for the proposed material listed above. The timeline should begin from full execution of the purchase order and end with materials delivered to Healthcare Accreditation Council.

The office space is located at Abdullah Ghosheh Street- Al Ra’faa Building No: 58- Second Floor

3. Warranty

Vendors must specify the duration and scope of warranty . included in their quotation (If applicable). .

4. Requirements

Prospective vendors are required to submit the following information in the Quotation:

1. Be typed, legible, and on the company’s letterhead with the company’s contact name and address.

2. Include detailed information on the quality of materials proposed.

3. Contain detailed costs using Table 1: Price Schedule (included below), in JOD, with any applicable charges clearly identified, provided against each of the categories of items described. Please note that USAID Funded Community Health and Nutrition (CHN) is exempted from the Value Added Tax in Jordan.

4. Include a firm timeline in calendar days for availability of the materials described in this RFQ. In the event of delays beyond the firm delivery timeline provided, HCAC may apply a financial penalty to be deducted from the final payment.

5. A contact name, email address, and telephone number to facilitate communication between HCAC and the prospective vendor.

5. Application

Your submission of the quotation must be received through email no later than 5 pm Amman local time on 11^th of March 2022, sent to the attention of the following: aelian@hcac.com.jo

6. General Terms and Conditions

1. HCAC will only consider Quotations from responsible vendors for award.

2. Collusion is strictly prohibited. Collusion is defined as an agreement or compact, written or oral, between two or more parties with the goal of limiting fair and open competition by deceiving, misleading, or defrauding a third party.

3. Prices quoted must be valid for sixty (60) days.

4. Unit prices are required and in the case of discrepancies between unit price and total price, the unit price will be taken as reference basis in the evaluation.

5. If a government, its agents, or agencies, have an ownership or managerial interest in the company, the prospective contractor must indicate this when submitting its offer. Failure to do so will result in the prospective vendor’s offer being removed from consideration.

6. Partial quotes are allowed. HCAC will award to One and/or more than one supplier.

7. All commodities offered in response to this RFP must be new; no used or refurbished commodities will be accepted.

8. Customs clearance, if needed, shall be done by the supplier.

7. Evaluation of Offers:

1. An award will be made to the bidder which is determined to be the best value and responsive to the RFQ terms.

2. An evaluation committee will be designated to review each quotation or offer. 

3. HCAC will be the sole judge of the proposals submitted under this RFQ.

4. HCAC reserves the right to accept or reject any or all offers, and to cancel the tender process and reject any or all offers for any reason at any time prior to award of the purchase order, without thereby incurring any liability to the affected bidder or bidders.

5. During the evaluation, the bidder may be requested to supply additional information in writing concerning content and/or to clarify points in their responses.

6. The bidder shall bear all costs associated with the preparation and submission of its proposal, and the Purchaser will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.

8. Table 1: Price Schedule

Participating vendors must provide the following information, per the specifications detailed above under “Description of Equipment and Materials”.