Request for Proposal: Designing Services, Media Visibility Materials and Social Media Organizers for the Change Day Initiative

Background

Due to the success, growing, and increasingly focused past 11 Change Day initiatives, HCAC will initiate its eleventh Change Day activity, with a focus on Improving Diagnosis for Patient Safety! On the 17th of September 2025, which coincides with The World Patient Safety Day launched by WHO.

As part of HCAC’s “Change Day” communications works, we publish a number of communications materials and knowledge products.

Preparation for these publications involves a professional layout design, content generation, proof reading, analysis, graphic designs, illustration, managing media relations, photography and videography.

To ensure that the publications are designed and printed on time, HCAC is seeking professional companies to provide high quality layout/design services.

Objectives:

The goal of the 2025 Change Day is to increase public awareness and engagement amongst healthcare institutions, health care providers, as well as patients on the importance of patient safety culture and to highlight its effect on the health care journey within institutions, thus helping patients become more aware and engaged in their own care.

Participation in 2025 Change Day will be in the form of pledges from all of the health sector workers, who will then put it into effect on the day of the event.

This year, Change Day will focus exclusively on “Safe care for every new born and every child” for the following reasons:

1. Raise global awareness of safety risks in pediatric and new born care in all health care settings, emphasizing the specific needs of children, families and caregivers.
2. Mobilize governments, health care organizations, professional bodies and civil society to implement sustainable strategies for safer care for new born and children, as part of broader patient safety and quality initiatives.
3. Empower parents, caregivers and children in patient safety by promoting education, awareness and active participation in care.
4. Advocate for strengthening research on patient safety in pediatric and new born care.

HCAC is looking for a professional layout designing company in Short-Term Agreement to provide high quality design service for its publications. Under the overall supervision and guidance of the Communications Unit, the company will provide a professional and high-quality print layout design of publications and others mentioned in the list below based on the contents given by HCAC.

Please provide a break down prices for the following:

5. Design anything related to the event such as: (Website sliders and banners, logo, Facebook profile picture + cover, 20-30 social media designs, Roll ups, Flyers, Pins, Posters, Balloons, etc.).
6. Create an awareness video about the campaign (60-120) seconds.
7. Moderate our Facebook page during the entire initiative (1-July-2025 to 1-October-2025), with full day coverage (from 8:30 am until 10:00 pm) on Change Day 17 September 2025
8. Podcast
9. Content creation: creative & engaging
10. Photographer for 4 days – 2 hours per day
11. Manage media relations with TV and radio to provide coverage before, during, and after the Change Day initiative.
12. Final report design

Notes:

• On-time delivery is crucial as well as responsiveness and flexibility during the entire project
• Will have to share draft design, solicit comments and incorporate them during the process of finalizing the reports. This may involve several back and forth between HCAC and the designer.
• Deadline for receiving the Proposals: April 27^th, 2025
• VALIDITY OF THE OFFER: Your Proposal must be valid for a period of 150 days from the Proposal’s submission deadline.

Skills required:

1. Offeror shall have at least 5 years of experience of print and layout design of web contents, books and other publications.
2. Offeror shall have prior experience of work with international as well as national organizations.

Please send your Proposals to lijawarneh@HCAC.COM.JO , indicating “Change Day 2025”, in the subject of the email.

For more information, please contact 0775188184